Engage: A Health and Safety Management System that Simplifies Compliance to Safety Standards

A company under the federal jurisdiction of the government of Canada has to comply with the legislations specified by the Canada Labor Code. The legislations include stringent workplace health and safety guidelines that companies have to adhere to or else, invite penalties. That is why, businesses, companies, and corporations have dedicated personnel to look into the health and safety standards at their respective workplaces. These personnel often take the help of computerized and extremely sophisticated safety management systems to effectively perform their jobs.

But before you delve deeper into the advantages of such management systems, you need to stock up on some basic knowledge of the various bodies of the laws of the land so that you know exactly how to wield such automated systems to comply with Canadian safety standards and better appreciate the benefits that these bring to your company.

Compliance to Canadian Safety Laws

The Ontario Ministry of Labor enforces the Occupational Health and Safety Act (OHSA) to protect workers from occupational health and safety hazards. The Act lays down guidelines that employers MUST follow to make their workplaces safe for every worker. The guidelines are categorized as per sectors (construction projects, industrial establishments, mines and mining plants, healthcare facilities, and the like); specific occupations (window cleaning, offshore oil and gas production, diving operations, etc.); and hazardous substances that also include biological and chemical products.

The penalties for not complying with the legislations of OHSA include hefty fines and/or imprisonment.

In this context, it is also worth noting that Part II of the Workplace Safety and Insurance Act (WSIA) in Canada specifies the rules to prevent occupational injuries and diseases. The Human Rights Code is also often brought into play along with the above two laws when dealing with relevant cases.

How Safety Management Systems Facilitate Compliance

If you are a Health and Safety Manager in a company, you are well-aware of the plethora of tasks that you are expected to perform—organize health and safety trainings for new hires, ensure that existing employees are up-to-date with their safety certifications, keep the workforce posted about updates made to OHSA regulations, coordinate during safety audits, maintain registries, and sundry other jobs. Most of the work is administrative in nature but these place the greatest burden on the manager and thus prevent him from concentrating on his core competencies.

Computerized health and safety management systems, like Engage by eCompliance, take away the burden of performing many of these administrative tasks. For instance, Engage, a web-based program, allows you to put up the various health and safety manuals online so that the system can notify each employee of the changes made to these documents. You have a dashboard of sorts, to check if employees have completed their requisite health and safety training modules and obtained certifications.

One of the most remarkable benefits of Engage is that it paves the way for you to follow a Plan. Do. Check. Act (PDCA) process to help your company adhere to the goals of an effective and ideal occupational health and safety management system that in turn, ensures compliance to the Canadian safety laws. For instance, you can set reminders to organize your plenitude of tasks so that absolutely nothing is overlooked.

The Fringe Benefits of Using Health and Safety Management Systems: Saving Time and Money

While the deployment of automated health and safety management systems like Engage ensures that companies do not end up on the wrong side of the law, the fringe benefits from their usage are not to be neglected either.

Accidents at the workplaces or health issues that stem from the environment of a particular job site can lead to fatalities and cost the company money in lawsuits. These may also lead to costly losses or decreases in productivity and/or bring about a dip in employee morale. A company not found complying with the federal safety standards also attracts hefty fines. It is thus evident how health and safety management systems help create safer workplaces and thus save time and money for any type of organization.

Stringent laws and cost-efficiency concerns apart, ethical and humanitarian considerations also compel health and safety managers to use automated management systems to aid their work and improve their productivity. Thus the hunt is always on for a management system that can deliver.

About the author:

This article was written by Benjamin Roussey for eCompliance, a Canadian company for all of your health and safety training and maintenance needs.

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